Inventory management that shows where your stock actually goes

Restaurant inventory management means knowing at any moment how much stock you have, what it is worth and where the difference went when the count does not match. LoungeOS combines a stock register, supplier directory and movement ledger with your point of sale. Sales and losses are both recorded in the same place.

What you can track

Each stock item in LoungeOS has:

• SKU (enter your own or let LoungeOS generate one)
• Name and description, for example Heineken bottle 33 cl
• Category, such as Beverages, Spirits or Containers
• Unit of measurement: bottles, crates, litres, kilograms or boxes
• Current stock level from your physical count
• Minimum and maximum levels. Falling below the minimum triggers a low-stock alert.
• Cost per unit, the price you pay your supplier
• Supplier, linked to your supplier directory

Menu items also carry an available quantity. When it reaches zero the item shows as Out of stock on the POS grid and cannot be ordered. No more promising a dish the kitchen has run out of.

Every movement has a type and a trace

Stock does not only leave through sales. LoungeOS makes you record why stock changed:

Each movement is saved in the stock ledger with date, user and reason. You can select several items and move them at once (bulk move), and export the movement ledger for any date range to PDF or CSV, with your logo.

The inventory dashboard

Open Inventory to see:

• Total stock value: quantity on hand × unit cost
• Low-stock warnings: items below their minimum
• Out-of-stock list: shown as high-priority alerts
• Stock movement timeline: deliveries against sales, damage and losses over time
• Category breakdown: where your money is sitting

Suppliers in one place

Keep a supplier directory with business name, contact person, phone, email and location. Open any supplier to see the stock items you buy from them. When a low-stock alert fires you know exactly who to call.

Import your existing list in minutes

Already have your stock in Excel? Download the CSV template, paste your list and import it. LoungeOS checks the columns and creates missing categories automatically.

How inventory connects to accounting

Stock purchases and stock losses flow into the accounting module. When you sync accounting data, purchases are recorded against inventory and cost of goods sold, and damage and waste are recorded as expenses. Your profit and loss statement then reflects real losses, not just sales.

Frequently asked questions

Can LoungeOS stop staff from selling items that are out of stock?

Yes. When a menu item’s available quantity reaches zero it is greyed out on the POS and cannot be added to an order.

How do I record breakages or theft?

Use Stock out (damage/waste/loss) on the item, enter the quantity and a note. The cost is logged as an operational expense and the movement appears in the stock ledger and activity log.

Can I manage bar stock like crates and bottles?

Yes. Choose the unit that matches how you count, for example bottles for beer sold by the bottle, and set minimum levels so you reorder before a busy weekend.

Does inventory work offline?

Yes. Like everything in LoungeOS, inventory runs on your local computer and does not need internet.